Privacy Policy

FAST Mobile Application
Owned and Operated by Kumudam Publication Pvt Ltd

Effective Date: 01-01-2026

Kumudam Publication Pvt Ltd (“Kumudam”, “Company”, “we”, “our”, or “us”) values the privacy and security of employee and authorized user information. This Privacy Policy explains how the FAST mobile application (“FAST”, “Application”, or “App”) collects, uses, stores, and protects information when used by employees, contractors, consultants, field staff, and other authorized personnel of Kumudam Publication Pvt Ltd.

FAST is an internal business process and workflow application designed for operational, administrative, and company-related activities. It is not intended for public social networking or consumer communication purposes.

By installing, accessing, or using the FAST application, users acknowledge that they have read and understood this Privacy Policy and agree to the practices described herein.

1. Information We Collect

Depending on the features used within the FAST application, the app may collect and process the following categories of information:

1.1 Personal Information

The application may collect limited personal or employee-related information, including:

Employee name
Employee ID
Department information
Work-related contact details
Assigned role or designation
Attendance or workflow-related records
Location-related operational records
Device identifiers required for authentication or security

The app is intended solely for authorized company operations and workflow management.

1.2 Location Information

The FAST application may collect precise and approximate location information through:

GPS
Wi-Fi-based location
Mobile network location
Background location services

Location information may be collected when:

Users are actively using the app
Foreground location tracking is enabled
Background location access is permitted by the user and required for operational workflows

Purpose of Location Collection

Location information may be used for:

Employee attendance verification
Field operation tracking
Task assignment and monitoring
Route or travel validation
Operational workflow management
Location-based reporting
Ensuring authorized work activity
Safety and operational coordination

Background Location Usage

The application may access location data even when the app is running in the background, where operationally required and permitted by the device user.

Background location access is used strictly for authorized company operational processes that require continuous or periodic location updates, including attendance tracking, field reporting, or assigned workflow activities.

The application does not use background location for advertising, profiling, or unrelated consumer analytics.

1.3 Camera Usage

The FAST application may request access to the device camera.

Camera access may be used for:

Capturing work-related images
Attendance verification
Document uploads
Reporting operational issues
Supporting workflow submissions
Task-related image attachments

The camera is accessed only when required by a specific feature initiated by the user or company workflow.

The application does not continuously record video or capture images without user interaction.

1.4 Device and Network Information

The application may collect limited technical and diagnostic information, including:

Internet connectivity status
Network type
Wi-Fi connectivity state
Device performance information
App crash or error diagnostics
App version and device compatibility information

This information is used only for:

Maintaining application stability
Ensuring secure communication
Troubleshooting operational issues
Improving service reliability
Supporting background operational services

1.5 Notification Information

The FAST application may send notifications related to:

Company workflow updates
Task assignments
Operational alerts
Attendance reminders
System notifications
Important company communications

Notifications are used solely for operational and business purposes associated with authorized company activities.

2. Permissions Used by the Application

The FAST application may request the following Android permissions and use them for the purposes listed below.

INTERNET

Used to securely communicate with company servers, synchronize workflow information, upload reports, and retrieve operational data.

CAMERA

Used for capturing images required for attendance verification, operational reporting, or workflow-related documentation.

ACCESS_FINE_LOCATION

Used to obtain precise GPS location for authorized operational activities and attendance or field-related workflows.

ACCESS_COARSE_LOCATION

Used to obtain approximate location information where high GPS precision is not necessary.

ACCESS_BACKGROUND_LOCATION

Used to allow authorized location-related processes to continue when the app is not actively open, where operationally required.

REQUEST_IGNORE_BATTERY_OPTIMIZATIONS

The app may request exclusion from battery optimization settings to ensure uninterrupted background operational services, including location tracking and workflow synchronization.

POST_NOTIFICATIONS

Used to deliver workflow notifications, alerts, updates, and operational reminders.

ACCESS_NETWORK_STATE

Used to determine internet availability and maintain reliable synchronization.

ACCESS_WIFI_STATE

Used to identify Wi-Fi connectivity status for operational network optimization and location-related functionality.

RECEIVE_BOOT_COMPLETED

Used to restart essential authorized background services after device reboot when necessary for operational continuity.

WAKE_LOCK

Used to ensure critical operational tasks complete properly without interruption during active processing.

FOREGROUND_SERVICE

Used to run important operational services visibly and reliably while the app is active.

FOREGROUND_SERVICE_LOCATION

Used for location-related foreground services required for authorized workflow operations.

VIBRATE

Used to provide notification alerts and operational reminders.

3. How We Use Information

Information collected through FAST may be used for the following purposes:

Managing internal company workflows
Attendance and operational tracking
Employee coordination
Task and field activity management
Security and operational compliance
Application maintenance and troubleshooting
Improving internal operational efficiency
Preventing misuse or unauthorized access
Ensuring continuity of business processes

The application is not intended for advertising, behavioral profiling, or commercial resale of personal information.

4. Data Sharing and Disclosure

Kumudam Publication Pvt Ltd does not sell personal information collected through FAST.

Information may be shared only under the following circumstances:

4.1 Internal Company Access

Authorized company personnel, administrators, HR personnel, operations teams, or management may access relevant operational data for legitimate business purposes.

4.2 Service Providers

The application may use third-party infrastructure or technology providers solely for operational purposes, including:

Cloud hosting providers
Mapping and location service providers
Notification delivery services
Security or monitoring services

Examples may include:

Google Maps Platform
Google Location Services
Firebase Cloud Messaging
[Other approved infrastructure providers]

These providers may process limited technical information only as necessary to support application functionality.

4.3 Legal and Regulatory Requirements

Information may be disclosed where required by applicable law, legal process, regulatory authority, or lawful government request.

5. Data Retention

Kumudam Publication Pvt Ltd retains information only for as long as necessary for:

Operational requirements
Company compliance obligations
Attendance and workflow management
Legal or administrative requirements
Security and audit purposes

Retention periods may vary depending on the type of information and applicable company policies.

Specific retention schedules may be maintained internally by the company.

6. Data Security

We implement reasonable technical, administrative, and organizational safeguards to protect information against:

Unauthorized access
Misuse
Disclosure
Alteration
Loss or destruction

Security measures may include:

Secure server communication
Access controls
Authentication mechanisms
Role-based permissions
Encrypted data transmission
Internal monitoring and audit controls

However, no method of electronic transmission or storage is completely secure, and absolute security cannot be guaranteed.

7. User Choices and Consent

Users may control certain permissions through their Android device settings, including:

Location access
Camera access
Notification permissions

Please note that disabling certain permissions may affect the proper functioning of operational features within the application.

By using the FAST application and granting requested permissions, users consent to the collection and processing of information as described in this Privacy Policy.

8. User Rights

Subject to applicable laws and company policies, authorized users may request:

Access to their personal information
Correction of inaccurate information
Clarification regarding data processing
Withdrawal of certain permissions through device settings

Requests may be submitted using the contact information provided below.

Certain information may continue to be retained where required for operational, legal, audit, or compliance purposes.

9. Children’s Privacy

The FAST application is intended strictly for authorized company personnel and business operations.

The application is not directed toward children under the age of 18 and does not knowingly collect personal information from children.

If the company becomes aware that information from a child has been collected unintentionally, appropriate steps will be taken to remove such information where applicable.

10. Third-Party Services

The application may integrate with or rely upon third-party services necessary for operational functionality, including:

Google Maps services
Google Location APIs
Push notification services
Cloud hosting infrastructure

Use of such third-party services may also be governed by their respective privacy policies and terms.

11. Changes to This Privacy Policy

Kumudam Publication Pvt Ltd may update this Privacy Policy from time to time to reflect:

Operational changes
Legal requirements
Security improvements
Application feature updates

Updated versions will be published within the application or through appropriate company channels.

Continued use of the application after changes become effective constitutes acceptance of the updated Privacy Policy.

12. Contact Information

If you have any questions, concerns, or requests regarding this Privacy Policy or the FAST application, please contact:

Kumudam Publication Pvt Ltd
New No:306 / Old No:151, Purasaivakkam High Rd, Kellys, Kilpauk, Chennai, Tamil Nadu 600010
Email: [email protected]
Website: kumudam.com

13. Consent

By installing, accessing, or using the FAST mobile application, users acknowledge and agree to the collection, processing, and use of information as described in this Privacy Policy.